Legal Administrative Assistant – California

Hooper, Lundy & Bookman, P.C. a leading national healthcare law firm is seeking an experienced litigation Legal Administrative Assistant to provide comprehensive administrative and legal support to attorneys. This role is ideal for a highly organized, detail‑oriented professional who can manage competing priorities, exercise sound judgment, and consistently deliver accurate, polished work.  The Legal Administrative Assistant plays a key role in supporting attorneys with document preparation, filings, research, calendaring, and client communication.  This is a hybrid position that can be based in our Los Angeles, San Diego or San Francisco office.

We are a mid‑size national health care law firm providing sophisticated legal services to clients across the country. Our firm values professionalism, collaboration, and a commitment to excellence. We offer a supportive work environment where employees are encouraged to develop their skills while contributing meaningfully to the success of our attorneys and clients.

What You’ll Do 

• Manage attorney calendars, deadlines, and priorities to ensure client needs and court deadlines are met
• Draft, proofread, edit, format and redline legal correspondence, memoranda, pleadings, and/or business agreements using Microsoft Word Styles
• Save and organize incoming and outgoing legal correspondence and documents in iManage
• Prepare, edit, organize, redact, and Bates‑stamp PDF documents; assist with document productions
• File documents with State, Federal and/or Administrative courts including electronic filing where applicable
• Create Tables of Contents and Authorities; check citations and formatting
• Assist with new matter intake, including conflict checks and preparation of new client matter documentation
• Create Excel spreadsheets for tracking and reporting
• Design and format PowerPoint presentations
• Manage document requests and signatures via ShareFile and DocuSign
• Coordinate attorney travel arrangements and prepare itineraries
• Prepare and submit expense and reimbursement reports
• Maintain and organize electronic and physical files; prepare binders for trials and presentations
• Perform additional administrative and legal support tasks as needed

What We’re Looking For

• Minimum 5 years of experience as a Legal Administrative Assistant or Legal Secretary in a law firm environment (healthcare law experience a plus)
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
• Strong knowledge of court rules, filing procedures, and legal document preparation
• Excellent writing, editing, and proofreading skills

This is a non-exempt position with a salary range of $95,000-$120,000 annually.  Actual salary is commensurate with a candidate’s qualifications, experience and location.  Hooper, Lundy & Bookman, P.C. offers a comprehensive benefits package.

Please submit cover letter and resume to [email protected].